Expense Tracker
Expense tracking is not optional — it is how you prove business deductions to the IRS and identify where your money actually goes. Most freelancers combine personal and business spending, then spend hours untangling it at tax time. A simple categorization system from day one saves days of cleanup later.
Track every business purchase: software subscriptions, internet, phone, home office supplies, client meals, travel, and equipment. Receipts should be saved digitally or physically for at least three years. This tool runs in your browser and does not upload data, so your financial records stay private.
Track expenses by category, see totals, and export CSV for tax time. Runs in your browser.How to use this tool
- Fill in the form fields with your details.
- Review the live preview as you type.
- Use the action buttons below to download, print, or reset.
Expense Tracker
Add Expenses
When the expense occurred.
What this expense was for.
What this expense was for.
Expense cost.
Expense cost.
Totals
Expense Tracker FAQ
What expenses can I deduct as a freelancer?
Common deductions include home office, software, equipment, travel, meals, education, and insurance. Keep receipts and record the business purpose for each expense. Our tracker makes categorization easy for tax season. For a full list, see 2026 Freelance Tax Deductions.
How do I export my expense data?
Click the Export CSV button to download a spreadsheet-ready file with all your expenses. You can open it in Excel, Google Sheets, or import it into accounting software.
Is my data saved anywhere?
No. All data stays in your browser. If you refresh or close the page, your expenses are cleared. Be sure to export your CSV before leaving the page.
Can I track mileage with this tool?
The tracker doesn't calculate mileage automatically, but you can add a "Travel" expense entry manually. For detailed mileage logs and automatic deduction calculations at the 2026 IRS rate, try our Mileage Tracker.
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Frequently Asked Questions
What counts as a business expense?
Any ordinary and necessary expense for your work. The IRS provides a comprehensive list in Publication 535. When in doubt, keep the receipt and ask a tax professional.